PERSONAL ASSISTANT TO CEO - Purchasing Support (French Language)

Selezioniamo con effetto immediato per importante azienda commerciale nel Mendrisiotto, Personal Assistant to CEO – Purchasing Support (French Language)

Position Overview

We are seeking a highly organized and discreet Personal Assistant to the CEO, with operational and administrative support responsibilities in the purchasing area.

The CEO is already supported by a Personal Assistant; this role represents an additional support position, designed to strengthen the back-office, organizational, and purchasing-related activities. The successful candidate will work in close coordination with the CEO’s existing Personal Assistant, the Buyer, and other internal teams.

This position requires a trusted professional capable of managing confidential information, working with precision, and providing structured, reliable support in a fast-paced environment. Prior experience in similar executive or back-office support roles is essential.

Key Responsibilities

Provide additional personal and administrative support to the CEO, in coordination with the existing Personal Assistant.

Manage back-office and organizational tasks related to the purchasing function.

Accurately enter and monitor purchase orders in internal systems.

Handle professional communications with international suppliers and partners.

Support purchasing operations in close collaboration with the CEO.

Liaise with the logistics team to follow up on deliveries, stock movements, and inventory status.

Prepare reports, documents, and operational data for management review.

Ensure a high level of confidentiality, precision, and reliability in all activities.

Use digital tools daily, particularly Microsoft Excel, to streamline processes and reporting.

Requirements

French: native speaker or advanced level (C1–C2).

Proficiency in Italian and English. Any other language will be a plus.

Previous experience as a Personal Assistant, Executive Assistant, or similar back-office role, preferably with Purchasing exposure.

Excellent organizational and time-management skills.

Strong attention to detail and ability to prioritize.

High level of discretion, professionalism, and trustworthiness.

Strong knowledge of Microsoft Excel and digital tools.

Team-oriented mindset with strong communication skills.

What We Offer

The opportunity to work within a structured executive support team in a luxury fine wine company.

Close exposure to senior management and international business operations.

A multicultural, meritocratic environment focused on excellence and collaboration.

Opportunities for long-term professional development.

A refined corporate culture based on trust, motivation, and shared success

 Inviare CV a: cinzia@syman.ch